1. Overview of Data Protection The protection of your personal data is of great importance to Matechnia UG (haftungsbeschränkt). We process your personal data confidentially and in accordance with the applicable data protection laws, in particular the General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG), and all other applicable data protection regulations. This Privacy Policy explains what personal data we collect when you visit our website, the purposes for which your data is processed, and the rights you have as a data subject. Our website is intended solely to provide information about our company, our services, and our range of spare parts and components for construction machinery. No online purchases or payment transactions are processed through this website.
2. Data Controller The data controller responsible for the processing of personal data within the meaning of the General Data Protection Regulation (GDPR) is: Matechnia UG (haftungsbeschränkt) Karlstraße 47 74072 Heilbronn Germany E-mail: info@matechnia.de Phone: +49 176 213 95 116 Managing Director Meliha Imran Yakar
3. Hosting Our website is hosted by Çizgi Telekomünikasyon Anonim Şirketi (Çizgi Telekomünikasyon A.Ş.). When you visit our website, the hosting provider automatically collects and stores certain information in so-called server log files. This information may include, in particular:
IP address of the requesting device;
Date and time of access;
Browser type and browser version;
Operating system used;
Referring URL;
Pages accessed; and
Hostname of the accessing device.
The processing of this data is based on Article 6(1)(f) GDPR. Our legitimate interest lies in ensuring the secure operation, stability and reliability of our website, as well as preventing misuse and protecting against cyber attacks. Server log files are processed exclusively for security purposes and are automatically deleted in accordance with our hosting provider's retention policies, unless longer retention is required by law or necessary for investigating a security incident.
4. Contacting Us If you contact us by means of our contact form, e-mail or telephone, we will process the personal data you voluntarily provide solely for the purpose of responding to your enquiry. Depending on the nature of your enquiry, this may include:
Name;
Company name;
E-mail address;
Telephone number; and
The content of your message.
The processing of your personal data is based on Article 6(1)(b) GDPR, where the processing is necessary for taking pre-contractual steps at your request, or Article 6(1)(f) GDPR, based on our legitimate interest in maintaining efficient communication with prospective customers, business partners and other interested parties. Your personal data will not be disclosed to third parties unless such disclosure is necessary for handling your enquiry or required by law.
5. Purposes of Data Processing Personal data is processed solely for the following purposes:
Providing and operating our website;
Responding to enquiries submitted via our contact channels;
Communicating with customers and business partners;
Preparing quotations;
Improving IT security;
Complying with applicable legal obligations.
No automated decision-making or profiling within the meaning of Article 22 GDPR takes place.
6. Legal Basis for Processing Personal Data Personal data is processed exclusively in accordance with the provisions of the General Data Protection Regulation (GDPR) and other applicable data protection legislation. Depending on the nature of the processing activity, we rely in particular on the following legal bases:
Article 6(1)(a) GDPR – Processing based on the data subject's consent.
Article 6(1)(b) GDPR – Processing necessary for taking pre-contractual steps or for the performance of a contract.
Article 6(1)(c) GDPR – Processing necessary to comply with a legal obligation.
Article 6(1)(f) GDPR – Processing based on our legitimate interests, particularly to ensure the secure and efficient operation of our website and to maintain effective communication with prospective customers, clients and business partners.
7. Data Retention
We retain personal data only for as long as necessary to fulfil the respective processing purposes or to comply with applicable statutory retention obligations. Once the respective purpose no longer applies or the applicable statutory retention periods have expired, the personal data will be deleted or its processing will be restricted in accordance with applicable legal requirements. Enquiries submitted via our contact form or by e-mail are retained only for as long as necessary to process the enquiry or to comply with applicable legal documentation and record-keeping obligations.
8. Recipients of Personal Data
As a general rule, personal data will not be disclosed to third parties unless:
such disclosure is necessary for processing your enquiry;
you have given your explicit consent;
we are legally required to disclose the data; or
the data is transferred to carefully selected service providers acting on our behalf in accordance with Article 28 GDPR.
Such service providers may include, in particular, hosting providers and IT service providers. No further disclosure of personal data will take place unless required by law or otherwise stated in this Privacy Policy.
9. Transfer of Personal Data to Third Countries
Our website is hosted by a service provider whose servers are located in Türkiye. As part of the hosting services, personal data—particularly IP addresses, server log files and information submitted through contact enquiries—may be processed on servers located outside the European Union (EU) or the European Economic Area (EEA). Such processing is carried out on the basis of a Data Processing Agreement (DPA) concluded in accordance with Article 28 GDPR and in compliance with all applicable data protection requirements. Where the transfer of personal data to a third country within the meaning of the GDPR takes place, we ensure that appropriate safeguards pursuant to Articles 44 et seq. GDPR are implemented. Should we introduce additional services in the future that require the transfer of personal data to third countries (for example, certain analytics or mapping services), such transfers will only take place in compliance with the GDPR and subject to appropriate safeguards.
10. Your Rights as a Data Subject
Subject to the applicable legal provisions, you have the following rights with regard to your personal data:
Right of access pursuant to Article 15 GDPR;
Right to rectification pursuant to Article 16 GDPR;
Right to erasure pursuant to Article 17 GDPR;
Right to restriction of processing pursuant to Article 18 GDPR;
Right to data portability pursuant to Article 20 GDPR;
Right to object pursuant to Article 21 GDPR; and
Right to withdraw your consent at any time with future effect, where processing is based on your consent.
To exercise any of these rights, you may contact us at any time using the contact details provided in this Privacy Policy or in our Legal Notice.
11. Right to Lodge a Complaint with a Supervisory Authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a competent data protection supervisory authority if you believe that the processing of your personal data violates applicable data protection laws. The competent supervisory authority for Matechnia UG (haftungsbeschränkt) is in particular: The State Commissioner for Data Protection and Freedom of Information Baden-Württemberg Lautenschlagerstraße 20 70173 Stuttgart Germany E-mail: poststelle@lfdi.bwl.de Website: https://www.baden-wuerttemberg.datenschutz.de
12. Data Security
We implement appropriate technical and organisational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised access or any other form of unlawful processing. Our security measures are continuously reviewed and improved in line with technological developments to ensure an appropriate level of protection.
13. Use of Cookies
Our website uses cookies. Cookies are small text files that are stored on your device and contain certain information. Some cookies are technically necessary to ensure the proper functionality and security of our website. Other cookies are used only with your explicit consent. The legal basis for the use of technically necessary cookies is Article 6(1)(f) GDPR. All other cookies are processed exclusively on the basis of your consent pursuant to Article 6(1)(a) GDPR. You may change or withdraw your cookie preferences at any time via our cookie banner or through your browser settings.
14. Contact Form
When you use our contact form, the personal data you provide will be processed solely for the purpose of handling your enquiry. This may include, in particular:
Name;
Company name;
E-mail address;
Telephone number; and
The content of your message.
Your personal data is processed on the basis of Article 6(1)(b) GDPR, where the processing is necessary for taking pre-contractual steps at your request, or Article 6(1)(f) GDPR, based on our legitimate interest in maintaining efficient communication with prospective customers and business partners. Your personal data will not be used for marketing purposes.
15. Google Maps
Our website uses Google Maps to display geographical information and to help visitors locate our business premises. Google Maps is provided by: Google Ireland Limited Gordon House Barrow Street Dublin 4 Ireland When you access a page containing an embedded Google Maps service, personal data, in particular your IP address and certain technical information relating to your device, may be transmitted to Google. Google Maps is used only with your prior consent pursuant to Article 6(1)(a) GDPR. Further information about Google's processing of personal data can be found in Google's Privacy Policy: https://policies.google.com/privacy
16. Google Analytics
At present, this website does not use Google Analytics or any comparable web analytics service. Should Google Analytics be implemented in the future, it will only be activated after obtaining your prior consent through our cookie consent management platform and in full compliance with the requirements of the General Data Protection Regulation (GDPR). This Privacy Policy will be updated accordingly.
17. External Links
Our website may contain links to external websites operated by third parties. Matechnia UG (haftungsbeschränkt) has no influence over the content or privacy practices of such external websites. At the time the links were created, no unlawful content was identifiable. Continuous monitoring of linked websites is not reasonable without concrete indications of a legal violation. Should we become aware of any such infringement, the relevant links will be removed without undue delay.
18. SSL/TLS Encryption
For security reasons and to protect the transmission of confidential information, this website uses SSL/TLS encryption. You can recognise an encrypted connection by the "https://" prefix in your browser's address bar and by the padlock icon displayed by your browser. SSL/TLS encryption helps protect transmitted data against unauthorised access by third parties. 19. Updates to this Privacy Policy We reserve the right to amend or update this Privacy Policy where necessary to reflect changes in applicable laws, technical developments or modifications to our services. The version published on our website at the time of your visit shall apply. Last updated: June 2026
20. Communication by E-mail If you contact us by e-mail or submit technical documentation, drawings, OEM reference numbers, identification plates, product images or other documents for the purpose of identifying spare parts, we will process the personal data contained therein solely for the purpose of handling your enquiry. Depending on the nature of your enquiry, this may include:
Name;
Company name;
Position or job title;
E-mail address;
Telephone number;
The content of your message; and
Documents, images or technical information submitted by you.
The processing of such personal data is based on Article 6(1)(b) GDPR, where the processing is necessary for taking pre-contractual steps or establishing a contractual relationship, and on Article 6(1)(f) GDPR, based on our legitimate interest in maintaining efficient communication with prospective customers, clients and business partners. The information provided will be used solely for the purpose of processing your enquiry and will not be disclosed to unauthorised third parties. Your personal data will not be used for marketing purposes. Where statutory retention obligations apply, your data will be retained in accordance with the applicable legal requirements and deleted thereafter.
21. B2B Enquiries and Business Communications Our website is primarily intended for business customers, companies, dealers, workshops, importers, exporters and other business partners operating in the construction machinery and spare parts sector. In connection with business enquiries, we may process personal data including, but not limited to:
Contact person's name;
Company name;
Business address;
Position or job title;
Telephone number;
E-mail address;
Contents of the enquiry;
Information relating to machine models;
OEM reference numbers;
Identification plate information; and
Product-related information.
Such data is processed exclusively for the following purposes:
responding to enquiries;
identifying suitable spare parts;
preparing quotations;
providing technical support;
establishing and maintaining business relationships.
The processing is carried out in accordance with Article 6(1)(b) GDPR and Article 6(1)(f) GDPR. Personal data will not be used for general marketing purposes and will not be disclosed to unauthorised third parties. Personal data will only be retained for as long as necessary to conduct the respective business relationship or to comply with applicable statutory retention obligations.
22. Processing of Technical Product Information As part of our business activities, customers and business partners may provide technical information relating to machinery or spare parts to enable us to identify suitable products or prepare quotations. Such information may include, in particular:
OEM or original reference numbers;
Spare part numbers;
Serial numbers;
Identification plates;
Transmission, axle or engine numbers;
Machine models and year of manufacture;
Technical drawings;
Exploded drawings;
Product images; and
Dimensions or technical specifications.
This technical information is processed solely for the purpose of identifying compatible spare parts and responding to your enquiry. Technical product information does not generally constitute personal data within the meaning of the General Data Protection Regulation (GDPR). However, where such information is submitted together with personal data (for example, your name, company name, e-mail address or telephone number), the related personal data will be processed exclusively for the purpose of handling your enquiry and establishing or performing a business relationship in accordance with Article 6(1)(b) and Article 6(1)(f) GDPR. All technical documentation received will be treated as confidential and used solely for the relevant business purpose. It will not be disclosed to unauthorised third parties. Technical documentation will only be retained for as long as necessary for documentation purposes, traceability or to comply with applicable statutory retention obligations.
23. Confidentiality of Technical Documentation Technical documentation submitted to us, including drawings, product images, parts lists, catalogues and other technical information, will be treated as strictly confidential by Matechnia UG (haftungsbeschränkt). Such information will be used exclusively for the purpose of processing your enquiry, identifying suitable spare parts and preparing quotations. The documentation will only be disclosed to third parties where this is necessary for processing your enquiry (for example, to suppliers or manufacturers) or where disclosure is required by law. Technical documentation provided to us will not be used for our own product development purposes and will not be published or disclosed to unauthorised third parties without the prior consent of the respective rights holder.